Attendance Office Update
Dear Niagara Wheatfield Families,
We are pleased to announce the NWCSD will begin using the Raptor Visitor Management System in each of our schools to building on the district's program of campus safety for students and staff. Part of keeping students and staff safe is knowing who is in our building at all times and the Raptor System will allow us to do this by tracking guests, contractors, and volunteers in our schools, while providing us with a safer environment for our students and staff.
Upon entering one of our district schools, guests will be asked to scan their valid state-issued ID. Raptor will record the name, birthdate, photo, and the last four digits of the driver's license number - checking against public, nationwide state sex offender registries. This information will remain in a secure file and no additional visitor data from the ID will be scanned or recorded. Raptor does not read data from, or otherwise communicate with any other system (such as the Department of Motor Vehicles.)
Once entry is approved, Raptor will issue a badge that identifies the visitor name and photo, the date, and the purpose of the visit. Appropriate accommodations will be made for guests who do not provide scannable identification. A visitor's badge will not be necessary for those who visit our schools simply to drop off an item or pick up paperwork from the check-in counter.
Thank you for working with use as we take these steps to ensure that all students are able to learn in a safe environment. Please contact your school directly with any questions about visiting hours and procedures.
NW High School Administration
Raptor FAQ For Guests
- What is Raptor? Raptor is a visitor registration system used by over 18,000 schools nationwide that enhances school security by comparing guest's drivers' licenses against state sex offender databases nationwide, alerting school administrations if a match is found, and printing temporary badges for approved guests.
- During what hours will I have to sign in and have my ID scanned? During each school's regular instructional hours.
- Which guests must have their ID scanned? Guests 18 and older who wish to enter the building beyond the greeting area must have their ID scanned.
- Must children sign in? Visiting children of ages 13-17 must have their information entered into the Raptor system, and wear guest badges during their visit. Visiting children 12 and younger will simply be recorded in the Notes field and need not have their information entered or wear a badge during their visit.
- If I am simply dropping something off or relay a message, must my ID be scanned? No. Only guests who wish to enter the building beyond the greeting area must have their ID scanned.
- If I am a frequent guest, must my ID be scanned very time? No. Your information from previous visits can be pulled up upon visual identification without rescanning your ID card.
- May I use my own school or company's photo ID badge? Guests who are in our building on behalf of another organization (vendors, student teachers, substitute teachers, visiting teachers, and so forth) may display their organization's photo badge while in the building, rather than the provided temporary guest badge.
- Why is Raptor scanning my name, birthdate, and last four of my license number? Three points of identification are needed to eliminate the chances of false matches based on name and birthdate alone.
- Why is my photo scanned? Printing a guest's photo on the temporary badges provides an extra level of security.
- Is this information stored? Yes. Just as in the past with physical sign-in sheets, all guest records are retained for security purposes.
- Who can see the stored data? Only administrators may view guest's data.
- Must I sign out at the end of my visit. Yes.
- If I visit multiple school buildings on the same day, will my ID have to be scanned? Yes. And you will receive a new badge, unless you are in our building on behalf of another organization in which case you may display your organization's photo badge while in the building, rather than the provided temporary guest badge.
- What if I don't present an ID? You will be welcome to remain in the geeting area and relay any messages via the building clerical. If you wish, building administrator may be contacted to make a determination in extenuating situations when a guest does not provide an ID to be scanned.